Minutes of Meeting held at The Gerrard Arms

Sunday, 10th February 2013 at 7.30 pm

 

Present: Les Hill, Glyn Pike, Janet Cliffe, Paul Hawgood, John Harris, John Harrison, Jeff Johnson, Dave Savage, Sheena Owen, Paul Hawes, Linda Eccleston

Apologies: Janet Chelton, Jim Parish

Minutes of last AGM

These were read and approved at the meeting.

Les welcomed Glyn Pike (Chairman of LCBA) to the meeting to discuss the current situation of county fees.  Glyn suggested that if the League wish to appeal against the decision for multiple payments made last year then we will have to put a proposal for the rule to be changed at the next county AGM.  He also referred to pg18 of the County handbook which outlines the number of representatives that would be allowed to attend the meeting dependent upon the number of members registered at the club.  For example a club with 30 members may send 3 representatives each.  This number increases for clubs with 50/75 or 100 members.  Please see county handbook.

Les agreed to draft a letter to send to County.

Les also welcomed Paul Hawes who has taken on the role of Secretary for Y Club for the new season.

Action – LH

 

Financial Update

Janet Chelton was unable to attend the meeting but sent the following report:

“The current balance in the account is £1,106.39. All clubs have now paid their league fees. We have paid for the venue of the dance and deposit for the buffet. I have got quotes for a live band as suggested in the survey but so far have prices ranging from £850 to £1500, so I feel that is something we can’t do for this dance, possibly for next year and charge more per ticket. The tickets will be going out in a couple of weeks. The menu for the dance can be decided a couple of weeks before the 18th May when numbers will be needed.

A contribution to the clubs running a junior league has been made.  Can I once again thank Les for his intervention in emailing the two clubs who had not paid me their league fees even after several reminders from me.”

Status of current League positions (Janet Cliffe)

Bryn B v ICI A cancelled due to Bryn fixture congestion.  Dave suggested that it would be useful to know the number of teams in the league in advance of the fixtures meeting in order to plan their matches better.  Agreed that match could go ahead in this instance.

In the Mixed League, Corpus Christi had been deducted 1 point as they were unable to raise a team against Y Club.  Greenfield deducted 3 points for failing to raise a team against Fords (twice) and Vida A.

In the Men’s League Corpus Christi deducted 1 point for not raising a team against ICI B.  ICI A had 1 point deducted for failing to turn up against Vida A due to an error on their part.  Roe Green beat Vida B but played an unregistered player so match was awarded 18-0 to Vida.  WBBC has withdrawn from the League.

There was an issue regarding how many times a player can play in a higher team.  Bryn thought it was half the matches and picked their teams accordingly.  The handbook says players are allowed to play up 4 times but this has been an error (made by printers) and should read 5 times.  All teams now aware of the rule which was decided at the last AGM and recorded in said Minutes.  Bryn D deducted 1 point for match not played against Vida

Status of Knockout (Janet Cliffe)

In Round 1 Vida A beat Wesley by 7.5 points and Sutton beat Vida B by 52.5 points.  In Round 2 Bryn beat Y Club by 5.5 points and Vida A beat Sutton by 95.5 points.  Feathers beat Corpus Christi by 20.5 points.  Fords had a walkover against Greenfield who could not raise a team.

The Semi-finals scheduled are Bryn V Fords and Vida A V Feathers.

The Final is to be held on 24th March 2013 at Broadway.  Linda to check availability of courts and times.

 

Men’s KO Cup (Paul Hawgood)

Culcheth had beat Vida B in the semi-final and Vida C to play Bryn.  The Winner will meet Culcheth in the final, venue and date to be decided.

Paul suggested that a trophy would be needed for the Men’s knockout competition.

Action – LE

 

Annual Tournament

This will be held on Sunday, 3rd March 2013 at Broadway Badminton Centre between 9am-4pm.  Any help would be appreciated, please contact Nigel or Linda.

Action – NC/LE

 

Annual Dance

This year the Annual Presentation will be held at the Percival Suite at Ruskin Drive on Saturday, 18th May 2013 at 7.30pm.  It has been discussed and agreed that trophies will also be awarded to runners-up this season.

 

Junior Tournament

This will be held on Sunday, 21st April 2013 between 9am-4pm at Broadway Badminton Centre.  Any help would be appreciated, please contact Nigel or Linda.

 

Any Other Business

Paul suggested that some improvements could be made to the way the accounts are presented and would discuss further with Janet.

LH/LE and JP had attended a meeting at YMCA to discuss the H&S issue of the facility.  The Centre Manager agreed that gym equipment had increased over the years with no place to store it which had caused the current problem.  She decided that the hall in its present state was not fit for purpose and would discuss with The Beacon to assess whether Y Club’s remaining fixtures could be played there instead.  Unfortunately, this was not possible and members of Y Club proceeded to remove the obstructive apparatus away from the back of the courts.

It was agreed and based on assurances from Y club that all gym equipment will be removed from the back of the courts that matches would continue to be played at YMCA.  Les asked for Y Club to confirm in writing to the league that this practice would prevail for all future matches.

Action – JCh

Action – LE

Action – NC/LE

Action – PHs

 

Date of Next Meeting

The next meeting will be held on Sunday, 28th April 2013 at 7.30pm at The Gerrard Arms.

 

 

Distribution: Committee Members

Secretaries: DS, MO, IG, SP, JN, RS, AM, SN, AB, BW, NW, SS, PHs